This guide will walk you through the process of acquiring employee images, preparing them in a PSD file, and adding the company's branding elements, specifically a ring around the image, to create visually appealing and branded email signatures.

Acquiring Employee Images: To begin, you'll need to gather high-quality employee images. Follow these steps to acquire suitable images:

1. Request Employee Photos: Inform your employees about the need for their images in email signatures. Set guidelines for the type of photo you require, such as a professional headshot or a clear, well-lit image against a neutral background.

2. Collect Employee Images: Provide employees with a method to submit their images, such as a designated email address or an online portal. Accept various image formats (JPEG or PNG) to accommodate different devices.

3. Review and Select Images: Review the submitted images and select those that meet the defined criteria. Ensure the selected images have appropriate resolution and clarity for display in email signatures.

Step 2: Creating a PSD File for Branding:

1. Open Adobe Photoshop

2. Open the file located here: 

   https://drive.google.com/drive/folders/1Y9aTn5T3H5y7GvT7R6krtC6Rp5KOoKv3

3. Add Employee Image: Place the employee's selected image onto the canvas. Ensure the image is positioned centrally and fits within the canvas appropriately. Make sure the ring is the top layer.

4. Delete the image contents that fall outside of the ring.

5. Export the file as png making sure that the width and height are 150px.

Step 3: Implementing the Email Signature:

1. Save the image to this folder in the google drive: 

   https://drive.google.com/drive/folders/1D0-h__fxGjxUInZAnmEnwnOOAw3_EQc1

2. Set Up Email Client: Instruct employees on how to set up their email clients to include the newly created image as their email signature. Provide specific instructions for popular email clients such as Outlook, Gmail, or Apple Mail.

Setup the email signature

1. Image size should be scaled to 1.25" x 1.25"

2. Copy your own email signature and adjust details such as: name, position, phone numbers, and email

   • Additional things may need to be added/modified such as a meeting link. Examples below:

   • 

3. The email signature should also contain the following text beneath what is pictured above:

Your search for an affordable and effective lead generation service is over! The All-In-One Lead Generation Booster was created to ease the burden of digital marketing for our clients. Learn more now: https://virteom.com/all-in-one-marketing

Virteom is a part of the Rock Ventures family of companies. Rock Ventures LLC was founded by serial entrepreneur Dan Gilbert, Founder, and Chairman of Rock Ventures LLC, the umbrella entity for his investments and real estate, Quicken Loans, Majority owner of the Cleveland Cavaliers, and General Partner at Detroit Venture Partners. https://www.rockventures.com/

 

1. Test and Adjust: Advise employees to send test emails to themselves and colleagues to ensure the email signature appears correctly across various devices and email clients. Make any necessary adjustments to image size or formatting to ensure optimal display.

If done correctly the email signature should appear like the following: